December 2022

We have already explained in another article What is a Hospital Management System? In this article we look at the growing importance of Hospital Management System in India.

Why is Hospital Management System In India important today for Hospitals in India?

Hospital management solutions help hospitals run smoothly. They make sure that every aspect of the hospital’s operation runs as planned. This includes scheduling appointments, tracking patient data, and managing billing.

In the Indian context a Hospital Management System in India is seeing growing importance because of factors below:

1. Professional Outlook of the Hospital

Some Hospitals in India provide a Handwritten Discharge Card and Hospital Bill. That is a very old way of working.

A hospital that provides its patients with a printed Hospital Bill (See Sample) and a printed Discharge Summary (See Sample) is been seen by patients as a forward looking, professional setup. Patients also get a comfort feeling that the Hospital is saving their records digitally and Doctors are looking at previous records for making further decisions regarding the patient’s health.

Hence, a Hospital that wants to differentiate itself and want to present its forward looking outlook to Patients should be considering the use of a Hospital Management System.

2. Better Co-ordination between Doctor and Staff resulting in free time for Doctor running the Hospital

Many Hospital setups fail to maintain co-ordination between Doctors and Staff because of lack of proper documentation and processes in the Hospitals. In such Hospitals, the Doctors running the show are always overwhelmed with questions from Patients as well as staff. Using Hospital Management Systems brings in a discipline in the Hospital resulting in better co-ordination between various parties. This frees up considerable time for the Doctor owning the Hospital.

3. Patients with Insurance

The number of patients in India having insurance is increasing day by day. If you want to serve these patients in your Hospital, you need a Hospital Management System. No insurance company would entertain a hand written Hospital Bill or a Discharge Summary.

4. NABH Accreditation for Hospitals in India

As Hospitals try to get themselves accredited with NABH, they need to satisfy conditions set by the board. Various levels of NABH require Hospitals to store and present information related to patient treatments and so on. Using a Hospital Management System allows Doctors to elevate themselves and prepare their Hospital setups for NABH compliances.

5. Better Documentation of the cases with the help of Hospital Management System

Using a Hospital Management System results in better documentation of treatment offered if uses correctly. In addition, since the information is stored, this information can be referenced for future visits of patients to the Hospital providing better care for patients. Patients are increasingly becoming more aware of the approach a Doctor takes while providing care. Using a Hospital Management System clearly puts the Doctor at an advantage as they can make informed decision about the patient’s case based on past history.

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MyOPD Software allows Doctors to add Documents from Reception Desk. This feature is now available in MyOPD ZIP app for Android. It will soon be available on the Windows PC Version of the product as well. This article examines how adding Documents from Reception Desk will help Doctors.

Case 1: Saving written Prescription by the Doctor

This functionality of the Software is especially important for Doctors who want to write prescription and save it for later reference. Here are the steps involved:

1. Doctor writes the prescription as they are doing currently i.e. by writing with pen and paper.
2. When the Patient walks out, the Patient presents the prescription at Reception Desk.
3. Reception Staff scans the prescription and saves it to MyOPD Software for future reference.
4. When the patient visits the Clinic next time, without prescription, Doctor can view the prescription saved in previous visit in the software.

Case 2: Scanning X-Rays, Lab Reports before meeting the Doctor

When patients visit Doctor’s clinic, they often come with Lab Reports and X-Rays. Staff can scan these reports ahead of time and save it to the patient’s case before the patient meets the Doctor. This way, when the patient is with the Doctor, Doctor can quickly view the Digital copy of X-Ray or Documents in the software.

Important Points to keep in mind:

Before starting to use this feature, there are a few things to consider keeping in mind the privacy of the patient.

1. Educate the reception staff about the privacy of patient reports and documents.
2. Always have a clinic’s own Device for reception staff if you are using this feature. Ask them to operate this feature only through the authorized device of the clinic.
3. If you are using the application as explained in Case 2, make sure the number of reports patients have brought match the number of documents shown in the software. This is to ensure that the Reception staff has not missed any important document while scanning or a case where the Documents scanned from Reception hasn’t yet synced to Doctor’s device.

Download the free trial of MyOPD Software by visiting www.myopd.in