Team MyOPD

Provisional Hospital Bill and its use

Many times, patients demand a Hospital Bill in the middle of treatment to get an idea of the expense on the treatment till that time. Such a bill given by Hospital is known as Provisional Hospital Bill.

Reasons to give a Provisional Hospital Bill

  1. Patient’s demand: The patients can demand a Provisional Hospital Bill midway during the stay to understand the charges incurred so far on the treatment.
  2. Transparency in Billing: Giving a provisional bill when required by the patient brings about a transparency in the Hospital operations. Patients know exactly what they are being charged for on a day to day basis.
  3. Hospital billing process: Certain Hospital follow billing process where they present the patients with a Provisional Bill everyday to proactively give patients an idea of the treatments done till date.

How does a Provisional Bill Look?

Provisional Hospital Bill

Provisional Hospital Bill looks very similar to a Final Hospital Bill. However, there are some important points to be noted.

  1. Provisional Hospital Bill has a heading as Provisional Bill clearly mentioning that this Bill is a temporary bill and not Final.
  2. Most of the times the patient is still admitted. So Discharge Date is not available on the bill.
  3. Items in Provisional Bill are temporary and Subject to change based on revision by Hospital if required. The Hospital Staff can print a sample bill and get it reviewed from seniors before making it final.

Conclusion

Provisional Hospital Bill is an important document that a Hospital can offer to their patients as required. Having a software that allows Hospitals to print a Provisional Bill is certainly required by Hospitals. MyOPD Hospital Software allows Hospitals to print a Provisional Hospital Bill.

About MyOPD: MyOPD is a Software for Doctors. Start your FREE Trial today! You can download the software directly from http://www.myopd.in/ or Google Playstore at https://play.google.com/store/apps/details?id=in.myopd.android. Drop a mail to [email protected] and we will be happy to help.

Can using Clinic Management System Save Time and Increase Revenue?

We have already explored What is a Clinic Management System in our earlier article.

This article will give you an idea about features in a Clinic Management System that exactly help you save time and increase revenue of your clinic.

1. Online Web Presence for Doctors

We had written previously on Why Online web presence is the need of the hour. Cities have a lot of migrants and lot of villages have new patients coming over from cities while working from home.

In the era where even a pillow cover is chosen after looking at reviews, no wonder patients first look for online reviews of the Doctor before meeting the Doctor for the first time. Yes, they do get suggestions from their friends and network. However, with 2 friends suggesting 2 different Doctors, the Doctor having a good online presence may end up treating the new client.

In case of Doctor, getting the client for the first time is very important because usually, the patient won’t switch.

A Clinic Management Solution should also have the ability to help you better your online presence. The reviews could be collected on Google or Facebook. However, collecting them regularly from satisfied clients is the key to getting new clients.

Plus, this feature rarely requires much involvement by the Doctor. So with least effort, you can put your clinic on the path to increased business.

To summarize: This feature increases revenue.

2. Outstanding payment amounts from Patients

Many Doctors out of good faith give credit to their patient for treatment. However, in the busy schedule, Doctors or their staff tend to forget to make a note of the unpaid amount by the patient.

A good Clinic Management System will allow the Doctors to keep a track of unpaid payments from patients and remind Doctors or their staff on the next visit of the patient. This way, there is no monetary loss to the clinic.

Like the previous feature, this feature would require almost zero involvement by the Doctor. By entirely having the staff to manage the billing, you could easily recover your outstanding amounts from patients. Plus, the amount collected by staff is duly reported to the Doctor thereby avoiding any pilferage by the staff.

To summarize: This feature increases revenue.

3. Prescription

Many Doctors starting to use a Clinic Management System might not agree with this point. However, believe us, this is the most important time saving item once you start using a Clinic Management System in your practice.

A cleanly written prescription with great attention to detail will look something like this

A good clinic management system will allow you to enter

  • Group of investigations for say Pre-Natal check-up
  • Group of medicines for say a Diagnosis of Typhoid
  • Group of instructions to be told to patient for say a Diagnosis of Malaria

These have to be done quickly and efficiently so that nothing is missed.

Without a Clinic Management System, all these have to be remembered and written all the time for all such patients.

To summarize, this feature saves time.

4. Doctor visiting multiple cities

We work closely with one of our Doctor who visits multiple cities, once a month. MyOPD clinic management system allows the Doctor to send SMS reminders ahead of time to patients who are expected for follow-up. The SMS contains

  • Location of Clinic / Hospital and the Time of Doctor in the city
  • A number on which patients can book appointments ahead of time

When the Doctor reaches the OPD in a particular city, all the appointments are setup ahead of time. Patients get timely treatment and Doctor’s visit does not go waste.

To summarize: This feature increases revenue.

5. Reminders and Follow-ups

Clinic Management Systems offer great advantages in reminding patients for their upcoming check-ups, follow-ups, vaccinations, appointments and so on.

Many clinics have reception staff call the patients to remind them about check-ups. However, that requires the time of reception staff to be spent on calling activity. Instead, reminding via SMS / WhatsApp is much better and effective approach.

Timely reminders from the clinic result in timely treatment of patients. For e.g:

  • A timely reminder for ultrasound checkup for a pregnant lady
  • A timely reminder for vaccination for a kid
  • A timely reminder for check-up for a chronic Diabetic patient
  • and the list goes on…

To summarize: This feature saves time and increases revenue.

Saving time and increasing revenue is surely possible with the help of a Clinic Management Solution. What is required is your decision to get started. You don’t have to start doing everything on day one. However, by doing things in a step by step way, your clinic will surely benefit in the long run.

About MyOPD: MyOPD is a Software for Doctors. Start your FREE Trial today! You can download the software directly from http://www.myopd.in/ or Google Playstore at https://play.google.com/store/apps/details?id=in.myopd.android. Drop a mail to [email protected] and we will be happy to help.

Hospital Management System In India

We have already explained in another article What is a Hospital Management System? In this article we look at the growing importance of Hospital Management System in India.

Why is Hospital Management System In India important today for Hospitals in India?

Hospital management solutions help hospitals run smoothly. They make sure that every aspect of the hospital’s operation runs as planned. This includes scheduling appointments, tracking patient data, and managing billing.

In the Indian context a Hospital Management System in India is seeing growing importance because of factors below:

1. Professional Outlook of the Hospital

Some Hospitals in India provide a Handwritten Discharge Card and Hospital Bill. That is a very old way of working.

A hospital that provides its patients with a printed Hospital Bill (See Sample) and a printed Discharge Summary (See Sample) is been seen by patients as a forward looking, professional setup. Patients also get a comfort feeling that the Hospital is saving their records digitally and Doctors are looking at previous records for making further decisions regarding the patient’s health.

Hence, a Hospital that wants to differentiate itself and want to present its forward looking outlook to Patients should be considering the use of a Hospital Management System.

2. Better Co-ordination between Doctor and Staff resulting in free time for Doctor running the Hospital

Many Hospital setups fail to maintain co-ordination between Doctors and Staff because of lack of proper documentation and processes in the Hospitals. In such Hospitals, the Doctors running the show are always overwhelmed with questions from Patients as well as staff. Using Hospital Management Systems brings in a discipline in the Hospital resulting in better co-ordination between various parties. This frees up considerable time for the Doctor owning the Hospital.

3. Patients with Insurance

The number of patients in India having insurance is increasing day by day. If you want to serve these patients in your Hospital, you need a Hospital Management System. No insurance company would entertain a hand written Hospital Bill or a Discharge Summary.

4. NABH Accreditation for Hospitals in India

As Hospitals try to get themselves accredited with NABH, they need to satisfy conditions set by the board. Various levels of NABH require Hospitals to store and present information related to patient treatments and so on. Using a Hospital Management System allows Doctors to elevate themselves and prepare their Hospital setups for NABH compliances.

5. Better Documentation of the cases with the help of Hospital Management System

Using a Hospital Management System results in better documentation of treatment offered if uses correctly. In addition, since the information is stored, this information can be referenced for future visits of patients to the Hospital providing better care for patients. Patients are increasingly becoming more aware of the approach a Doctor takes while providing care. Using a Hospital Management System clearly puts the Doctor at an advantage as they can make informed decision about the patient’s case based on past history.

About MyOPD: MyOPD is a Software for Doctors. Start your FREE Trial today! You can download the software directly from http://www.myopd.in/ or Google Playstore at https://play.google.com/store/apps/details?id=in.myopd.android. Drop a mail to [email protected] and we will be happy to help.

Save Patient Records Case Papers

Are you a doctor who wants to keep writing their case papers as you always do?

Are you a doctor who has trouble finding the old case papers when patients come back to the clinic?

Are you a doctor who has run out of cub-boards to store your old patient case papers?

Are you a doctor who is entirely dependent on the staff to search and give the old case paper of the patient?

Are you a doctor who wants to start using a clinic-software but does not want to change the old habit of writing prescription?

Here is a solution to your problems. Watch the video below:

Save Case Papers and Patient Records using MyOPD Clinic Software

Download the free trial of MyOPD Android app from Google Playstore at https://play.google.com/store/apps/details?id=in.myopd.android

and put and end to your problems!

Adding Documents from Reception Desk

MyOPD Software allows Doctors to add Documents from Reception Desk. This feature is now available in MyOPD ZIP app for Android. It will soon be available on the Windows PC Version of the product as well. This article examines how adding Documents from Reception Desk will help Doctors.

Case 1: Saving written Prescription by the Doctor

This functionality of the Software is especially important for Doctors who want to write prescription and save it for later reference. Here are the steps involved:

  1. Doctor writes the prescription as they are doing currently i.e. by writing with pen and paper.
  2. When the Patient walks out, the Patient presents the prescription at Reception Desk.
  3. Reception Staff scans the prescription and saves it to MyOPD Software for future reference.
  4. When the patient visits the Clinic next time, without prescription, Doctor can view the prescription saved in previous visit in the software.

Case 2: Scanning X-Rays, Lab Reports before meeting the Doctor

When patients visit Doctor’s clinic, they often come with Lab Reports and X-Rays. Staff can scan these reports ahead of time and save it to the patient’s case before the patient meets the Doctor. This way, when the patient is with the Doctor, Doctor can quickly view the Digital copy of X-Ray or Documents in the software.

Important Points to keep in mind:

Before starting to use this feature, there are a few things to consider keeping in mind the privacy of the patient.

  1. Educate the reception staff about the privacy of patient reports and documents.
  2. Always have a clinic’s own Device for reception staff if you are using this feature. Ask them to operate this feature only through the authorized device of the clinic.
  3. If you are using the application as explained in Case 2, make sure the number of reports patients have brought match the number of documents shown in the software. This is to ensure that the Reception staff has not missed any important document while scanning or a case where the Documents scanned from Reception hasn’t yet synced to Doctor’s device.

Download the free trial of MyOPD Software by visiting www.myopd.in

Physician Software

Do Physicians really need Physician Software?

As a physician do you really thing that software is a requirement?

If your answer is No, we encourage you to read further. If your answer is yes, well, you are already convinced about using it. However, you may still continue to understand our point of view.

5 Reasons Physicians need a Physician Software

1. Printed Prescriptions and their advantages

Clearly written printed Prescriptions look way professional than handwritten prescriptions. Writing a prescription by hand can also be time consuming as many times same instructions for medicines, their dosages, advices have to be rewritten for different patients.

Chronic patients simply need repeat prescriptions with minor modifications if any. EMR Software offers clear advantage in repeat medicine entry.

Doctors also have these records handy at one place in the Software during the next consultation with the patient.

MyOPD Software offers 4 Different Ways to create a Prescription saving enormous time for Doctors.

Also take a look at our article explaining 5 Advantages of EMR explained using a Single Prescription. Almost all EMR software provide these advantages these days.

2. Prescriptions in Regional Languages

Cities have become a hub of multi-lingual people. As a result Doctors see patients with different mother tongue. EMR Software assists you to print Rx in the language that the patient will understand best.

Check few Sample Prescription Documents in multiple languages generated using MyOPD Software https://www.myopd.in/blog/sample-prescriptions-documents/

Some of the Prescriptions shown in the above link are simply impossible to create using a handwritten Prescription.

3. Tracking Outstanding Payments of Patients

We have come across Doctors who give credit to their patients because patients may not have the right method to pay at the time of consultation. While that is really good, tracking the balance amount to be paid by the patient can help Doctors inform the patient about the actual amount to pay during the next visit.

Physician Software allow Doctors to take care of this aspect of the Practice as well.

4. Automated Reminder System

Follow-ups are an inherent part of any Physician’s practice. However, many Patients simply forget to visit the Doctor again because they did not remember the date of next visit.

Physician software have a built in Reminder system that allow patients to be informed over SMS or WhatsApp automatically. So even if you have 2 follow-ups or 50 follow-ups for the day, the Software will do the job of sending automated reminder messages.

This helps Patients get timely check-up. It also helps increase the patient follow-up compliance for the Doctor.

5. Transparency in Practice

Last and the most important point of using a Physician Software is bringing transparency in the practice. Almost everything you enter is documented.

  • If a patient needs an old prescription print again, you have it.
  • If they need Payment Receipt, you can give it.
  • Medical Certificates, Fitness Certificates and other Documents can all be issued at ease.
  • Outstanding payments are tracked
  • Prescriptions can be sent as PDFs to patients
  • And much more is possible simply because you have digitized your practice.

MyOPD offers you a way to check if your requirements match with what we have to offer. You can download a free trial of MyOPD Clinic Software from our website www.myopd.in

MyOPD Software works best for Physicians who are more interested in managing their EMRs thoroughly.

Introducing WhatsApp Patient Reminders in MyOPD Clinic Software

Frustrated that patients don’t have a look at your SMS reminders anymore?

MyOPD Clinic Software sends automated patient reminders via WhatsApp

Providing a reminder service as a part of your clinic’s activity is a great service to the patient. It helps them remember their follow-up dates, vaccination dates, ultrasound dates, appointment dates and so on.

A timely reminder goes a long way in adherence to medical treatment.

MyOPD already had a SMS reminder system. However, with the explosion of SMS for reasons beyond our control, patients often tend to miss the SMS delivered to them.

To solve this very issue, we have introduced WhatsApp reminders.

The probability of message being read when delivered via WhatsApp increases manifold as compared to SMS. Also, similar to SMS in local language, WhatsApp messages will also be delivered in local language based on your setting in MyOPD Software.

Below are some screenshots of how the message would look when the user receives it:

WhatsApp Review Message
Follow-up Reminder Message
Easy calling by user to the Clinic’s phone number

Interested in online demo with our team? Contact us via WhatsApp or Email us at [email protected]

MyOPD Clinic Software available as a Free trial. WhatsApp feature is available in the paid version. You can download the Software as Free Trial from www.myopd.in

Whatsapp icons created by Freepik – Flaticon

Why MyOPD Beds Hospital Management System?

Looking for Hospital Management System?

Are you looking for a Hospital Management System for your Hospital? Your search may well end here.

Here are 5 Reasons you should choose MyOPD Beds Hospital Management System:

Reason # 1: Designed for Small and Mid-Size Hospitals

If your hospital is anywhere between 5 Beds to 40 Beds, MyOPD Beds Hospital Management System is the best for you. We have designed this system especially keeping in mind the needs of Hospitals of these sizes. Read more about why we have limited our software to 5 Beds – 40 Beds Hospital Size – Hospital Management Software for hospitals under 40 Beds – MyOPD™ Updates

If you have a bigger hospital, MyOPD Beds Hospital Management System will not be the right choice for you.

Reason # 2: Single Click Beds Setup

Do you have an ICU or a Private Rooms, Semi Private Rooms or General Ward Beds? MyOPD Beds Hospital Management System allows you to setup Beds in your Hospital in a jiffy. You can configure Rates based on the type of Bed as well as the Consultant Charges and Service Charges based on the type of the Bed.

Watch this Quick Video to understand how to Setup Beds in MyOPD Beds Hospital Management System:

Manage Hospital Beds using Hospital Management System

Reason # 3: Patient Admission Handling

MyOPD Beds Hospital Management System allows easy admission processing. In case of Medico Legal Admissions, MLC Number and FIR Number can be recorded as well.

Here is a sample Admission Record using MyOPD Beds Hospital Management System:

Hospital Management System Admission Form

You can read step wise admission process at How to Admit a Patient? – MyOPD™ Updates

You may also watch this Video to understand the Admission Process:

Patient Admission Handling

Reason # 4: Well formatted Discharge Summary

Create a very well written, professional Discharge Summary which can be handed over to the patient. Patients need a well written Discharge Summary often while claiming Insurance.

Here is one such sample Discharge Summary:

Hospital Management System Discharge Summary

Read this article to understand the important sections of a Discharge Summary: Discharge Summary Format – MyOPD™ Updates. You must include these sections while creating the Discharge Summary.

Watch below video to understand the process of Discharging a Patient using MyOPD Beds Hospital Software:

Reason # 5: Admitted Patient Billing

MyOPD Beds Hospital Management System allows Hospitals to create a Detailed Bill of the Patient from Admission to Discharge. The Bill includes Patient’s Advance Payments plus the Charges levied by Hospital for Consultant Visits, Bed Charges and so on.

Here is one such Sample Bill generated using MyOPD Beds Hospital Managment System:

Hospital Management System Hospital Bill

Bonus Reason # 6: Consent Forms & Hospital Functioning Reports

If you have reached this far while reading, we are going to share a Bonus Reason.

Printing Consent Forms is invariably an important part of Hospital Functionality. Consent Forms have same format, however, there are things like:

  • Patient UHID, Patient Name, Patient Address
  • Bed Number
  • Admitted Under Doctor Name
  • Date of Birth or Age of Patient etc

that keep changing from Patient to Patient. MyOPD Beds allows you to print these forms by using details of patient already entered in the System. This reduces time and errors that your staff may introduce while creating consent forms.

You can also see Discharge Reports giving you details of patients Discharged on a particular day or month or week and so on. View one such Sample Discharge Report HERE

Want to understand what are the services for which patients are paying the most? Whether it is Bed Charges or Nursing Charges or Oxygen Charges and so on?

View Sample Income Report showing the details.

View All Demo Videos of MyOPD Beds Hospital Management System on YouTube and View Pricing Plans.

Interested in online demo with our team? Contact us via WhatsApp or Email us at [email protected]

MyOPD Beds Hospital Software is not available as a Free trial. However, you can download the Clinic Portion (OPD Portion) of MyOPD Beds Hospital Software as Free Trial from www.myopd.in

Discharge Summary Format

Discharge Summary Format

A Discharge Summary is one of the most important document a hospital provides to the patient. Providing a good and clearly written Discharge Summary to the patient is responsibility of the hospital.

In this article, we will explain the various sections that ought to be present in a Discharge Summary.

Below is a sample Discharge Summary generated using MyOPD Hospital Software.

Discharge Summary Hospital Management System
Discharge Summary-2 Hospital Management System

1. Discharge Summary Header Section

Discharge Summary should have a top Header Section. This usually has the following information:

  • Patient UHID (Unique Hospital ID) and Name
  • Page Age and Gender
  • Patient Admission Number
  • Patient Admitted on Date and Time
  • Patient Address
  • Patient’s Discharge Status: Discharge Status will capture if the patient was Discharge Normally / Discharged against medical advice / Transferred to Another Hospital etc.

2. Treating Consultant / Surgeon Name and Practice

Discharge Summary should mention the Name of the Doctor under whom the patient is admitted for treatment. The specialty of the Doctor should be mentioned as well.

3. Admission Details Section

In Admission Details Section, following important details are captured:

  • Provisional Diagnosis at the time of Admission, if any
  • Presenting Complaints with Duration and the Reason for Admission
  • Key Findings on Physical Examination at the time of Admission including the Vital Signs
  • General Findings at the time of Admission related to Eyes, Neck, Throat, Head, Heart etc.

4. Hospitalization Details Section

This section captures the medical information related to patient during the stay in Hospital. It usually includes below sections:

  • Summary of Key Investigations during Hospitalization
  • Course in the Hospital including complications, if any
  • Treatment Given during Hospitalization

5. Surgery Details Section

If the patient has undergone a Surgery, this section should be present in the Discharge Summary. This section typically includes following details:

  • Surgery Notes
  • Name of Anesthetist
  • Type of Anesthesia

If no Surgical Procedure was carried out on the patient, this section can be omitted from Discharge Summary.

6. Discharge Details Section

Discharge Details section captures details at the time of Discharge. These include:

  • Discharge Status: Indicates whether the patient was stable at the time of Discharge or whether the Discharge was done against medical advice etc.
  • Final Diagnosis at the time of Discharge
  • Prescription on Discharge: Includes the medicine course to be adhered to by the patient after discharge.
  • Advice on Discharge: General advice given to the patient. For e.g: Bed Rest for few days or Physiotherapy etc.
  • Follow-up Date: In case a follow-up is required, mention the date for the next follow-up.
  • Emergency Contact Information: Mention the details where patient can contact in case of any emergency.

7. Signoff Section

This section includes the Signatures of

  1. Treating Consultant or Authorized Team Doctor
  2. Patient or Attendant

While signing off the Discharge Summary, make sure the document is thoroughly reviewed by the Doctors and then signed.

If you are a patient, make sure you have clearly understood what is written in the Document. If not, feel free to ask the Doctors and medical staff for information before you sign.

It is a dream of every Hospital Owner to give a neatly printed Discharge summary to the patients. The problem is, most Hospital Management Systems put a hole in your pocket when you try to buy them.

Not anymore. With MyOPD, we work with Doctors who own small Hospitals and Nursing homes. These Hospitals or Nursing Homes range from around 5 Beds to 40 Beds.

Doing so allows us to rightly provide the features such Hospitals need, plus provide it at the right cost that the owners want.

The image is a Discharge Summary printed using MyOPD Software. You can print this on your own letter head or a plain paper.

You may also check out other Hospital Software Document samples generated using MyOPD Beds Hospital Software.

Also check the 5 points to consider while choosing a Hospital Management System.

Watch the Demo Videos of MyOPD Beds Hospital Management System on YouTube. Have questions? WhatsApp Us.

About MyOPD: MyOPD is a Software for Doctors. Start your FREE Trial today! You can download the software directly from http://www.myopd.in/ or Google Playstore at https://play.google.com/store/apps/details?id=in.myopd.android. Drop a mail to [email protected] and we will be happy to help.